DIR 3 KYC Filing for Directors and Designated Partners
Annual DIR 3 KYC filing for every individual holding a DIN or DPIN. We file the web based KYC for unchanged details and the full eform for any updates. Tracked and filed before the thirty September deadline.
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What DIR 3 KYC Is and Why Every Director Files It
DIR 3 KYC is the annual Know Your Customer compliance under rule 12A of the Companies (Appointment and Qualification of Directors) Rules 2014. The filing applies to every individual who holds a Director Identification Number (DIN) or a Designated Partner Identification Number (DPIN) on or before the thirty first March of a financial year. The purpose is to keep the MCA register of directors current with the latest contact details, address and identity documents of every active director or Designated Partner.
The compliance is light to file but heavy in consequences if missed. A DIN that is not KYC compliant by thirty September of any year is automatically deactivated by the MCA. A director with a deactivated DIN cannot sign any MCA form, which means the entire company compliance comes to a halt if that director is the sole signatory.
DIR 3 KYC Web vs DIR 3 KYC eform
| Parameter | DIR 3 KYC Web | DIR 3 KYC eform |
|---|---|---|
| When used | No change in director details | Any change in mobile, email, address or other details |
| Documents needed | Existing data verified via OTP | PAN, Aadhaar, address proof, photograph uploaded |
| Digital signature | Not required | Required (Class 3 DSC of director) |
| Professional certification | Not required | Required (CA, CS or CWA) |
| Government fee on time | Nil | Nil |
| Late filing penalty | 5,000 rupees | 5,000 rupees |
Step by Step DIR 3 KYC Filing Process
- Mode SelectionWe check whether the director details on the MCA register match the current details. If everything matches, web based KYC is the route. If anything has changed, the eform version is filed.
- Document Collection (For eform Route)PAN, Aadhaar, passport (foreign nationals), address proof and photograph are collected through our secure portal.
- OTP VerificationThe MCA portal sends an OTP to the registered mobile number and email of the director. Both OTPs are entered to verify identity.
- Form Drafting and FilingThe form is drafted with the current details. For eform, the director Class 3 DSC and the certifying professional DSC are affixed before submission.
- AcknowledgementForm acknowledgement is generated on successful submission. The MCA register of directors is updated with the latest KYC date.
The single biggest DIR 3 KYC mistake we see is the sole director or sole Designated Partner forgetting to file and discovering the DIN deactivation only when they go to sign the next AOC 4 or Form 11. The company compliance grinds to a halt until the DIN is reactivated, which itself takes one to two working days. Set the thirty September deadline as a non negotiable annual reminder for every director on the board.
Frequently Asked Questions on DIR 3 KYC
Who needs to file DIR 3 KYC?
Every individual holding a Director Identification Number (DIN) or a Designated Partner Identification Number (DPIN) on or before the thirty first March of a financial year must file DIR 3 KYC by thirty September of the same year. The requirement applies whether the director is currently on the board of any company or not.
What is the difference between DIR 3 KYC web and DIR 3 KYC eform?
DIR 3 KYC Web is a simplified web based form used when there is no change in director details (mobile number, email, address). The director only verifies the existing information through an OTP. DIR 3 KYC eform is filed when there is any change in details and requires uploading documents and digital signature.
What is the penalty for late filing of DIR 3 KYC?
Filing after the thirty September deadline attracts a fixed penalty of five thousand rupees and leads to deactivation of the DIN. The director cannot sign any MCA form with that DIN until the KYC is completed and the penalty is paid for reactivation.
Can a deactivated DIN be reactivated?
Yes. The DIN is reactivated on filing DIR 3 KYC eform (not the web version) along with the penalty of five thousand rupees. Reactivation typically happens within one to two working days of filing.
What documents are required for DIR 3 KYC eform?
PAN, Aadhaar, passport (for foreign nationals), proof of address (electricity bill, mobile bill or bank statement within last two months) and a recent photograph. The form requires an OTP verification on the registered mobile number and email.
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