Change Registered Office Address of a Company in India
Change of registered office under section 12 and section 13 of the Companies Act 2013. Within city, within state and interstate shifts handled. INC 22 within thirty days of change. Regional Director approval coordinated for interstate moves.
Request a Callback
Why a Change of Registered Office Is More Than an Address Update
The registered office of a company is the address at which the MCA, ROC, tax authorities and other regulators serve official notices. Section 12 of the Companies Act 2013 requires every company to have a registered office at the time of incorporation and to intimate any change within thirty days. The procedural rigor of the change depends on whether the new office is within the same city, within the same state in a different ROC jurisdiction, or in a different state altogether. Interstate shifts trigger Regional Director approval and a public advertisement, which together can take sixty to ninety working days.
Three Modes of Registered Office Change
| Type of Change | Approval Required | Form to File | Timeline |
|---|---|---|---|
| Within same city / town / village | Board resolution | INC 22 | 30 days from change |
| Outside city but within same state, same ROC | Board resolution plus special resolution | INC 22 plus MGT 14 | 30 days from resolution |
| Within state but different ROC jurisdiction | Special resolution plus Regional Director approval | INC 22 plus MGT 14 plus INC 23 | 45 to 60 working days |
| From one state to another | Special resolution plus Regional Director approval | MGT 14 plus INC 23 plus INC 28 | 60 to 90 working days |
Documents Required for Registered Office Change
Step by Step Process to Change Registered Office
- Identify the Type of ChangeWe confirm whether the new office is within the same city, within the same state in a different ROC, or in a different state. The procedural path is set by this classification.
- Board ResolutionThe board meets and passes a resolution authorising the change of registered office. For changes requiring shareholder approval, the board also authorises calling of a general meeting.
- Shareholder Approval (Where Required)Notice of EGM with explanatory statement is issued. A special resolution authorising the change is passed at the EGM.
- Regional Director Approval (For Interstate or Inter ROC Shifts)Form INC 23 is filed with the Regional Director with supporting documents, public advertisement and creditor consents. The RD examines the application and issues an order.
- File INC 22 With the ROCWithin thirty days of the effective date of the change, form INC 22 is filed with the ROC along with the new utility bill, NOC and rent agreement.
- Update Operational RecordsThe new address is updated on the GST portal, PAN, bank mandates, letterheads, website, vendor and customer records.
Frequently Asked Questions
How do I change the registered office of a company in India?
The procedure depends on whether the new office is within the same city, within the same state but different city, or in a different state. Within the same city is the simplest: a board resolution and form INC 22 within thirty days. Outside city within state needs a special resolution and INC 22. Interstate shift needs Regional Director approval through INC 23 and INC 28.
What is the time limit for filing INC 22?
Thirty days from the date the change of registered office takes effect under section 12 of the Companies Act 2013. The form is filed with supporting documents including the new utility bill, NOC from the owner and rent agreement or sale deed.
Can the registered office be changed to a residential address?
Yes. The MCA accepts a residential address as the registered office, provided it can receive official correspondence. You need the latest utility bill of the residential premises and a no objection certificate from the property owner. Most founders use a residential address for their first office and shift to a commercial space later through another INC 22 filing.
Is shareholder approval needed for changing the registered office?
Within the same city: board resolution is sufficient. Outside the city but within the same state: special resolution of shareholders required. From one state to another: special resolution plus Regional Director approval through INC 23. The applicable procedure depends on the geography of the change.
How long does an interstate shift of registered office take?
Sixty to ninety working days end to end. The Regional Director procedure under section 13(4) involves a public advertisement, objection window and a written order. Once the RD order is received, INC 28 is filed with the ROC and the registered office shift takes effect.
Explore Our Other Services
Services that pair naturally with this one. Click through to the full guide for each topic.
Change Company Name
Form INC 24 with regulator approval for company name change.
Read MoreAlteration of MOA
MOA amendment through special resolution and MGT 14.
Read MoreChange Directors
Both appointment and resignation through Form DIR 12.
Read MoreINC 22A ACTIVE
Active company tagging form for the Registrar of Companies.
Read MoreAlteration of AOA
AOA amendment through special resolution and MGT 14.
Read MorePrivate Limited Annual Compliance
AOC 4, MGT 7, DIR 3 KYC and ADT 1 for private limited companies.
Read MoreYour Business. Our Filings. One Call Away.
A 30 minute consultation with a Practicing Company Secretary will tell you exactly which structure fits, what it will cost and which filings should come first. Real conversation, not a sales script.
Book a 30 Minute Consultation